Receptionist/Administrative Assistant

Position Overview

This position acts as the initial contact person for callers and guests and provides general office support. The successful candidate for this regular, full-time position will have outstanding customer service, organizational, and computer skills. They must be resourceful and able to learn on the fly, thrive in a multitasking environment, possess an upbeat personality, strong work ethic, and sunny disposition. Attention to detail is a must.

Key Responsibilities

  • Answering phones, taking messages, answering inquiries, conference calls
  • Greeting visitors and directing them to the appropriate person
  • Receiving, sending, and distributing all office mail & courier arrangements
  • Maintaining the boardrooms, including setup and clear before and after meetings, maintaining cleanliness
  • Coffee preparation, coordination of catering for meetings and general kitchen upkeep
  • Typing and formatting of letters, reports, spreadsheets and other documents; assist with miscellaneous copying/scanning and transmitting of documents
  • Administrative assistance to Partners
  • Troubleshooting and coordinating maintenance for office equipment
  • Digital project filing and project coordination through online project management platform
  • Archival filing both digital and physical at offsite storage facility
  • Event planning and coordination for seasonal parties and weekly events


  • Proficient in Microsoft Office with experience in document formatting and spreadsheets
  • Typing speed of at least 50wpm and experience with data entry
  • Previous experience with a multi-line switchboard phones
  • Detail oriented – consistently check processes and tasks for accuracy and completeness
  • High degree of client service, while prioritizing and balancing competing interests
  • Excellent command of English grammar, punctuation, and spelling, along with strong communication and interpersonal skills
  • Ability to self-motivate, flexible in performing multiple tasks, and has self-directed manner
  • Discretion with confidential matters
  • Willing to take on ad-hoc projects
  • Maturity, common sense, and loyalty
  • Completion of high-school diploma as well as post-secondary courses in Office Administration
  • Previous experience in a Receptionist/Admin Assistant role, or a combination of education, training, and experience in a related discipline
  • Class 5 driver’s license for moving archives offsite (owning vehicle not necessary)
  • Experience in an architectural or related professional office considered an asset

Please forward a cover letter, resume, and a brief portfolio in pdf format, to

No phone calls, please. All applications will be kept in strict confidence. We thank all candidates for their interest, however, only those selected for an interview will be contacted.

Or email us directly at